RFP for HMIS and DHIS Consultant at Pact West Africa (Nigeria)

Pact is an international non-governmental organization with headquarters in Washington DC, USA. Pact has been in Nigeria since 2005, and currently implements donor funded development projects across the country in the area of Health, integrating livelihoods, capacity development, and governance systems.

Pact is seeking highly experienced and qualified candidates to fill in the positions below for the upcoming State2State $38,000,000 USD project which will increase effectiveness, accountability and transparency of selected states and local governments in Nigeria.

We are recruiting to fill the position below:

Job Title: RFP for HMIS and DHIS Consultant

Location: Gombe

Assignment
Training of Selected Master Trainers and LGA HMIS Officers on HMIS Facility Registers and DHIS2 in Gombe State.

The Strengthening Accountability and Quality Improvement Project (SAQIP) in Gombe state, Nigeria is inviting applications from consultancy groups/firms to train master trainers and LGA HMIS officers on HMIS facility registers; and data entry and analysis on DHIS2 in Gombe State. Interested consultants/contractors are hereby invited to submit technical and financial proposals for the requested services.

Background
The Strengthening Accountability & Quality Improvement Project (SAQIP) in Nigeria is designed to develop the capacity of the State Primary Health Care Development Agency (SPHCDA) and its associated Local Government Authority (LGA) structures to carry out their mandate, while empowering community structures such as Ward Development Committees (WDCs) to provide the oversight needed to ensure delivery of quality health services at PHCs, and improving women’s access to MNCH services.

SAQIP seeks to achieve three primary outcomes:

  • Improved governance, capacity, and performance of the public health system;
  • Improved accountability and community participation in the public health system; and
  • Increased utilization of public MNCH services.

Part of the project’s planned activities is targeted at strengthening the use of health facility data for decision making. Health facility data is also required by the project to understand the progress it is making. In the light of this, SAQIP intends to conduct workshops to train staff of Gombe State Primary Health Care Development Agency, selected master-trainers, LGA HMIS officers, and SAQIP staff on National Health Management Information System (NHMIS) facility-based registers, DHIS2, and NHMIS Data Quality Assessment (DQA).

Purpose/Objective of consultancy assignment

  • The main goal of the training is to enhance the generation and use of timely, accurate, and reliable health service information for decision-making in Gombe state.

The specific objectives for this assignment are to:

  • Support Gombe SPHCDA to adopt/review DQA protocol and tools
  • Conduct training for 20 master trainers on NHMIS registers, DHIS2, and DQA
  • Conduct training for 30 LGA and SAQIP staff on HMIS data entry and analysis on the FMOH DHIS2 platform
  • Support and ensure the quality of the training of 57 Ward Focal Persons (WFPs) on NHMIS and NHMIS DQA by master trainers
  • Supervise WFPs’ NHMIS step-down training to health facility staff across 57 health facilities in Gombe state

Scope of work
The consultant group/firm is expected to carry out the following:

  • Develop agenda and participants’ training materials
  • Train and support participants as specified in objectives above
  • Prepare and submit training report (with a case study to demonstrate competencies gained by beneficiaries)
  • Submit final training report
  • Submit payment requests as per agreement

Methodology:

  • The consultant is to suggest the methodology for conducting the training. The training should include theoretical and practical exercises/sessions. The consultant should also propose appropriate and powerful tools for adult learning to efficiently conduct the training. Furthermore, the consultant/firm should indicate the immediate and/or intermediate outcomes of the training.

Profile of facilitators:
The facilitators of the training must meet the minimum criteria described below:

  • Have at least four years of experience conducting NHMIS and DHIS2 trainings.
  • Good knowledge of Nigeria’s HMIS policies and/or strategic plan
  • Good knowledge of the Nigerian primary health sector, programs, and indicators
  • Excellent training facilitation and report writing skill
  • Strong understanding and experience of adult learning and teaching methods
  • Certificate of accomplishment and recommendations from NGOs and/or GOs for similar trainings
  • Fluency in Hausa language

Deliverables and Timelines:

  • All activities that pertain to the training are expected to have ended by 6th April, 2018. The table below shows a tentative timeframe
  • Activities and/or Outputs To be completed no later than: Delivery Instructions

Develop & share training plan, agenda, and manuals for the training of:

  • 20 master trainers on HMIS, DHIS2, and DQA
  • 22 LGA HMISOs on data entry and analysis on DHIS2 21st Feb, 2018 – 20 paper copies of HMIS manuals:
    • 12 copies of DHIS2 manual – spiral bound
    • Slides to be used for the training
    • Agenda for the training
    • Support Gombe SPHCDA to adopt/adapt/develop HMIS DQA protocol and tools 16th, Mar 2018 – DQA protocol/manual and tools for NHMIS in Gombe SPHCDA
    • Train 20 master trainers on NHMIS registers, DHIS2, and HMIS DQA 16th Mar, 2018
    • Hard copy of attendance sheet and brief training report
    • Train 30 LGA staff on HMIS data entry and analysis on DHIS2 platform 16th Mar, 2018 – Hard copy of attendance sheet and brief training report
  • Support master trainers to train 57 Ward Focal Persons (WFPs) on HMIS registers
  • 23rd Mar, 2018 – Electronic copy of report of support, observed challenges, and recommendations
  • Supervise WFPs’ HMIS step-down training to health facility staff across 57 health facilities 30th Mar, 2018 Electronic copy of report of activity, observed challenges, and recommendations
  • Develop overall technical report of activities conducted and submit draft 2nd April, 2018 Electronic. To include lessons learnt and at least a case study that reflects competencies gained by a trained WFP or master trainer – if possible.
  • Submit final overall training report 4th Apr, 2018 Electronic
  • Consultant/Facilitator submit final claim for payment 6th Apr, 2018 Electronic

Indicative Schedule of Trainings:

  • SN Activity Feb Mar
  • Wk1 wk2 wk3 wk4 wk1 wk2 wk3 wk4:
    • Select and train 20 master trainers on HMIS, DHIS2, and DQA – training conducted by vendor HMIS & DQA DHIS2
    • Support 10 master trainers to cascade HMIS and DQA training down to WFP and LGA M&E officers HMIS & DQA
    • Train Agency LGA M&E officers and selected State level staff on DHIS2 DHIS2
    • Supervise WFPs’ HMIS step-down training to health facility staff across 57 health facilities HMIS HMIS
  • This schedule is indicative and shows the overlap that is expected to occur to fast track the trainings.

Remuneration

  • Major cost drivers will cover firm’s fee and travel costs. Pact Nigeria will bear the cost of venue for the assignment and the remuneration of participants. Pact will not provide logistical support and expects the firm to work independently.

Reporting:

  • The firm will report to Pact’s Director of MERL who will be responsible for communicating with the wider Pact team.

Terms of Reference:

  • This Terms of Reference (TOR) describes the assignment and summarizes the responsibility of the Firm.

Application Closing Date
14th February, 2018.

How to Apply
Interested and qualified candidates should send their CV’s and Cover Letters to: pactngprocurement@pactworld.org  The Technical and Financial Proposal should be submitted as separate attachments, in the same mail. Proposals will be reviewed on a rolling basis.

Specific instructions to enable your firm develop and submit a proposal for this assignment can be found in the “Terms of Reference” (ToR) section below. Your proposal must be in English and comprise of:

A Technical Proposal:

  • At a minimum, the technical proposal should include, but not limited to:
  • The proposed approach and methodology for the assignment and comments on the Terms of
  • Reference, if any (max 4 pages);
  • Up-to-date curriculum vitae of key individuals who will be engaged in the assignment; and
  • Evidence of previous experience in conducting similar works.
  • A detailed budget in Excel stating the amount to be charged for personnel time and all activities related to the assignment, which should be quoted in both Naira & USD. Please show travel costs separately.
  • Company registration and any other related documentation

Note

  • Pact West Africa (Nigeria) places great emphasis on ensuring objectives of assignment are met. Accordingly, in evaluating the proposals for this assignment, attention will focus first and foremost on the technical elements of the bids.
  • Overall, Pact will select the proposal that offers the organization best value for money. Should you need further clarifications, kindly send all questions to: vagu@pactworld.org
  • It is the responsibility of your firm to ensure that your proposals are received by Pact on or before the deadline.

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